Constitution

  1. NAME

The name of the club shall be “GLASGOW ROWING CLUB”.

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  1. OBJECTS

The objects of the club shall be:-

  • To encourage rowing for purely recreational purposes among the membership. (3/99)
  • To foster and encourage youth rowing in general. (3/99)
  • To do all other such things as are incidental or conducive to the attainment of the above objects, having no regard to ethnic, religious, or political difference.
  • To ensure the safety and wellbeing of all Club members by adopting and implementing the current (at any time) Scottish Rowing Codes of Conduct, Wellbeing and Protection Standards, Anti Bullying, Adult Support and Protection, and Child Wellbeing and Protection Policies. (2023)

  1. MEMBERSHIP

Membership of the Club shall be open to persons wishing to further the above Objects who satisfy the definition of an amateur as defined by Scottish Rowing (the Governing Body for Rowing in Scotland).
Admission to membership shall require the approval of a simple majority of the Committee.
The Committee shall have the power to refuse membership in the interests of the Club and to limit the membership of one or more categories in the interests of the Club.
There shall be the following categories of membership:

Senior
Membership which is open to persons aged 18 years or over when subscriptions are due.

Junior
Membership which is open to persons under 18 years of age when subscriptions are due.

Associate / Parent
Members shall enjoy all the social facilities of the Club but be ineligible to use any rowing equipment except at the discretion of the Committee. A member in this category shall not be entitled to vote at a General Meeting. (2023)

Coach / Cox
Membership which is open to someone who gives their time to coach Club members or cox Club crews but does not themself use any of the Club’s rowing or training facilities except at the discretion of the Committee. They will not be entitled to vote at a General Meeting but shall enjoy all social facilities of the Club. (2023)

Country
Membership which is open to persons who neither live nor work within a 20-mile radius of the Club and who are consequently expected only to make infrequent use of Club equipment.

Student
Membership which is open to persons attending a full-time course of education.

Unemployed
Membership which is open to persons who are unemployed when the subscription is due to be paid. If an unemployed member is subsequently employed before the 1st of April of the following year, that member shall be transferred to another category of membership and the balance of subscription relevant to that category shall then be due. If a member of a different category becomes unemployed for a continuous 6-month period of the financial year, that member may be transferred to the Unemployed Membership category and may apply to the Committee for reimbursement of the difference in the two subscriptions.
Queries regarding eligibility for this membership category should be directed in confidence to the Treasurer. (2023)

Honorary
Membership which is open to persons as the Committee may decide from time to time. Honorary Members shall not be liable to pay a subscription.

Graduate
Membership that is open to recent graduates of Further Education. This is available for a single year post-graduation.(2/11/2005), (2023)
The Committee shall decide the relevant category of Membership for each member.

Group
Membership that is open to a number of persons. The number of persons and subsequent block fee will be decided by the Committee at time of application. The persons do not need to be identified at time of membership and may change on a session-by-session basis.
One member of the group will be responsible for the Group membership, who will be deemed ‘Coach’ who would otherwise qualify for full Club membership. Group Coach member may also be a Full member of the Club and Group membership will not affect these rights.
All Group members should fill out contact details and emergency contact details prior to using Club facilities and these will be held by the Group Coach.
All members of the group will be given full access to Club facilities at times agreed with the Club Captain.
Group members will attend the Club at these agreed times only. Group members can transfer to relevant category of membership at any time by filling out the relevant application form.
If a Group’s members include junior rowers, the Group Coach must be registered on the PVG scheme and associated with Glasgow Rowing Club (please see the Club’s PVG counter-signatory).
Fees will be set by Committee decision at the time of application, pro-rated to the following Annual General Meeting (AGM), and on a yearly basis subsequently. If no change to membership fee is notified at the time of renewal, the existing fee will apply for the following year.
Group membership fees will fall due in line with other membership categories. Group members will not be entitled to vote at a General Meeting. (13/09/2005)

Membership is open to all and no application for membership will be refused on unreasonable grounds. There will be no discrimination on the grounds of age, disability, gender, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, political or other opinion.

Should an application for membership be rejected the applicant shall be told the grounds on which the application has been rejected. The applicant will have the right to submit an appeal to the Committee outlining their case for membership for further consideration by the Committee.

  1. SUBSCRIPTIONS

Each member shall pay an annual subscription according to their category of membership.

The annual subscription may be paid in one yearly payment or in monthly instalments (12 payments) for the full membership year.

Annual subscriptions shall be due immediately following the AGM and on admission to entry. Membership shall run from the first of the month following the AGM for 12 months. Should the AGM not fall 12 months after a previous one, adjustments will be made to the subscriptions due to cover the difference.

As with annual payment, monthly instalments may be pro-rated by arrangement for a member joining part way through the membership year.

The amounts of subscriptions for each category shall be fixed by a simple majority vote at the AGM.

Should the AGM not be held due to a quorum not being present, the correct notice of meeting having been given, a further AGM shall be called with the correct notice of meeting being given.

Should a further AGM not be held due to a quorum not being present, the correct notice of meeting having been given, the members present at that further inquorate AGM may fix the amount of subscriptions for the coming year, with full regard to the correct management of the Club, as long as the proposed setting of annual subscriptions was included in the notice of further AGM.

A member more than three months in arrears of subscription shall be dealt with at the discretion of the Committee.
(6/12/97)

  1. MANAGEMENT

The affairs of the Club shall be managed exclusively by a Committee consisting of a President, Vice-President, Captain, Boathouse Manager, Secretary, Treasurer, and ordinary members of the Committee.

Fifty percent (50%) of the Committee shall constitute a quorum. The Committee shall have the power to co-opt to full membership of the Committee any member who can assist it in the management of the Club.

The Committee shall meet for the transaction of Club business once monthly all year round, or as often as required.

Any member absenting themself from three meetings in succession, without reasonable excuse, shall be liable to expulsion from the Committee.

All Committee members shall be elected annually by the Club at the AGM and shall hold office from election until the following AGM.

All members of the Committee shall be eligible for re-election each year.

Any Club member unable to attend the AGM may propose a member with their approval for the Committee, in writing, provided this reaches the Secretary before the commencement of the election. (1988)

There shall be a limit on the total length of time an office bearer can serve, and this shall be in line with Scottish Rowing guidance which is currently 12 years. (2023)

Office bearers can be removed by a simple majority of voting members at a General Meeting. (2023)

  1. DUTIES OF OFFICE BEARERS

ELECTED POSITIONS

President
The President, or in their absence, the Vice-President, shall take the chair at all General Meetings and Committee Meetings of the Club and shall also have a deliberative and casting vote. In the absence of the President and Vice President, a chairperson shall be elected from the Committee.

Vice-President
The Vice-President, in the absence of the President, shall take the chair at all General Meetings and Committee Meetings of the Club and shall also have a deliberative and casting vote. (1988)

Captain
The Captain shall have full responsibility for selecting crews and entering them in competition. The Captain shall have final say in allocation of boats for competitions. The Captain shall have final say in members use of all training equipment at all times. Appeals to the use of Club equipment and boats may be submitted for consideration by the Committee.

Once an appeal has been heard by the Committee and a decision reached, this will be the final decision and no further appeals will be heard.

Boathouse Manager
The Boathouse Manager shall have the management of the Boathouse and its contents (with the exception of boats, oars, etc). With the co-operation and assistance of members they shall be responsible for the general fabric and cleanliness of the Boathouse.

Secretary
The Secretary shall receive and conduct all correspondence on behalf of the Club and be responsible for same.

Treasurer
All financial business of the Club shall be transacted by the Treasurer who shall provide a Financial Report as directed by the Committee and shall provide Audited Accounts for submission to the AGM.

POSITIONS APPOINTED BY THE COMMITTEE

Wellbeing and Protection Officer
Supporting the Wellbeing and Protection of Club members is the duty and responsibility of all members of the Club.

The Wellbeing and Protection Officer will be appointed by the Committee. This member will have up-to-date training in Child Wellbeing and Protection in Sport and will ensure the Club adopts the Standards for Child Wellbeing and Protection in Sport as defined by Scottish Rowing’s Child Wellbeing and Protection Policy, Adult Support and Protection Policy, and Anti Bullying Policy.

The Wellbeing and Protection Officer will take necessary steps to support and resolve any issues relating to Wellbeing and Protection of all Club members, and work proactively to ensure full Club participation as detailed in the Scottish Rowing Child Wellbeing and Protection Policy, Scottish Rowing Adult Support and Protection Policy, and disciplinary procedures.

Any person in this position will be required to become registered with the PVG scheme in the Club and may be asked to oversee future PVG applications on behalf of the Club.

The Club and its members will follow the Adult Support and Protection Code of Practice, Child Wellbeing and Protection Guidance, practice, and legislation to ensure the wellbeing and protection of all members of the Club. The Committee have a role in adopting the current policies and providing accessible routes to raise concerns within the Club. (2023)

Safety Officer
The Committee may, at its discretion, appoint a member as the Safety Officer. (2023)

Junior Co-ordinator
The Committee may, at its discretion, appoint a member as the Junior Co-ordinator. If the Committee is unable to do so, the Captain will co-ordinate Junior coaches. The responsibility of directing and monitoring the Junior members will remain with their respective coaches.

The Junior Co-ordinator should be a full member who will have oversight of all activities in the Club involving Junior members. This member will have up-to-date training in Child Wellbeing and Protection in Sport. Any person in this position will be required to become registered with the PVG scheme in the Club. (2023)
***
The Committee shall have the right to supplement the above duties and responsibilities, and Office Bearers shall be responsible to the Committee and Club in General Meetings for the conduct of their duties. Unless specifically mandated to the contrary by a General Meeting, the Committee may take whatever actions subject to the Constitution it considers reasonable to further the objects of the Club.

To this end the Committee may effect arrangements with third parties including sponsors and patrons, undertake bank borrowings and give any individual, or sub-committee which it may convene, a particular duty.

The Committee shall have the power to make Byelaws for the proper conduct of the Club, provided that such Byelaws are not contrary to the Constitution. The Byelaws shall be displayed in the Clubhouse.
All disputes between members of the Club which cannot be resolved by the appropriate Office Bearer shall be decided by the Committee whose decision shall be final.

The Committee may discipline any member who violates the Constitution or any Byelaw of the Club in whatever manner it considers appropriate, including expulsion from the Club or forfeiture or suspension of any privileges of Membership of the Club.

  1. FINANCE

The Club’s financial year shall run from the 1st of August to the 31st of July the following year.
The Annual Accounts shall be compiled by the Treasurer and independently audited by at least two auditors, both of whom may be members of the Club but not members of the Committee. The auditors shall be appointed on an annual basis at the AGM.

A copy of the Annual Accounts shall normally accompany the Notice of the AGM. If this is not possible, they should be submitted at a later date agreed by the majority of the Committee and audited prior to an Extraordinary General Meeting (EGM) during which they will be ratified.

The Club’s bank account signatories shall include the President, the Treasurer and one other member of the Committee.

Any withdrawal from the Club’s bank account shall require the written approval (electronic approval is acceptable) of any two of the following members of the Committee: President, Captain, Treasurer, and Secretary.

Contracts and expenses may be settled by the Treasurer unless any single item exceeds £1,000 when at least two other members of the Committee including the President must confirm their agreement. (2023)

All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties. (EGM 04/03/2020) (updated 09/04/2020)

  1. GENERAL MEETINGS

The Club shall hold a General Meeting each year in September as its AGM.

Should the AGM not be held due to a quorum not being present, after the correct notice having been given, the present Committee shall continue to manage the affairs of the Club until the next General Meeting. (6/12/97)

At least 14 days’ notice shall be given of all General Meetings. The reasons for calling the Meeting shall be stated in the notice which shall be posted on our website and Clubhouse noticeboard (2/11/2005) 14 days prior to the meeting. (3/99)

Any other General Meeting shall be known as an Extraordinary General Meeting and shall be convened:

  •  at the discretion of the Committee, or
  •  on the written application of at least 10 members.

No other business other than that stated in the circular calling an EGM may be considered at that Meeting.

A quorum for a General Meeting shall consist of 12 members or one quarter of the total membership, whichever is fewer.

Persons entitled to attend and vote at the AGM must have been fully paid-up Club members for the financial year immediately prior to the AGM. (1987)

A member who is unable to attend and who wishes to vote on any issue at a General Meeting may do so in writing to the Secretary, stating clearly:

  • who is to vote for them
  • on which issue the proxy acts
  • voting instructions to the proxy

A Junior Member (3/99) shall only be entitled to vote at a General Meeting after:

  • having attained the age of 14 years by the date of the General Meeting, and
  • having been a member of the Club for one full year on the date of the General Meeting.

Honorary Members shall be entitled to vote only after their membership has been ratified by a General Meeting. (3/99)

Any General Meeting duly constituted may adjourn to such time and place as the members present may direct and may continue such adjournment from time to time until the business is satisfactorily concluded. No business shall be brought up at any adjourned meeting contrary to the agenda under discussion.

  1. INSURANCE

Club property and equipment shall be insured as directed by the Committee against fire and theft and where possible against accident when travelling.

  1. REGATTAS

All Regattas shall be rowed under the Rules and Regulations of Scottish Rowing.

  1. CLUB COLOURS

Club colours shall be yellow with a single red hoop.

  1. ALTERATIONS TO THE CONSTITUTION

No addition or alteration of this Constitution shall be made unless approved by a majority at a General Meeting of at least two thirds of the members voting.

Such alteration shall only be considered at a General Meeting if the proposal has been displayed for at least 14 days before the General Meeting.

Intention to propose such an alteration must be sent in writing to the Secretary in ample time to allow display of such information.

  1. DISSOLUTION

If, upon the winding up or dissolution if the club there remains, after the satisfaction of all the Club’s debts and liabilities any remaining assets (EGM 04/03/2020) whatsoever, the same shall be given or transferred to some other organisation or organisations having objects (this is, aims and activities) similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by resolution passed at a General Meeting at or before the time of the dissolution. These organisations should be another registered CASC, a registered charity or Scottish Rowing for use by them in community related rowing. (EGM 04/03/2020) (updated 09/04/2020)

BYE-LAW No. 1

Dual Membership is not permitted except under the following circumstance:

Dual Membership is only allowed if the other Senior Club involved is a University, or if the other Senior Club involved has it’s rowing centre out with the Central Belt of Scotland or if the applicant is no longer involved in the other Senior Club.

The above Bye-Law was an amendment to the original following the Committee Meeting of 9 January 1991.